Subject: End of Year Procedures Version 5

The year is quickly coming to a close! Therefore, you should be thinking of the reports you want to print for the year's end.

Note: The first thing you will need to do on the first day of the new year is completely finish your EOM reports, resets, and backups.

Once the EOM procedures are complete: FOM should remain off during the End of Year Resets.

Perform a backup of the IMS5 directory.

Note: Do not reset YTD until you are positive that you have all the reports that you need printed out.

We recommend that the following reports are printed for your End-of-Year:

Class Sales Report

Sort Department, Class Description

Manufacturer

Sort Manufacturer

QOH Report

Sort by : Class Description, Item code, for a full listing of inventory.

Select Totals Only for a shorter listing

For a one line report select Primary Sort: Item Code, Totals Only

Item YTD Report

Use the same sorts as you use on your Daily Sales Reports.

Vendor Xrfnc

Sort by: Vendor

Select Totals Only for a shorter listing

This will print out every item that was purchased throughout the year.

Vendor Purchase Report

Sort by: Vendor

This will print out a total purchases for each vendor throughout the year.

Special Order Report

Sort by Desc or Xrfnc number

Print this to see how frequently items were special ordered over the year.

After all the reports are done printing, select RESET menu select Year and check the following:

Item Total
Class Totals
Vendor Totals
Manufacturer Totals
Clerk Totals
XRefence Totals
A/R Customer Totals
Mail List
Tax Totals
General Ledger Totals

If you have any questions regarding the above procedures, please contact

ARS Solutions Support at 800-322-4219